Privacy Policy

Effective Date: January 1, 2025
Last Updated: January 1, 2025

1. Introduction

NESTIFYTECH SOLUTIONS PRIVATE LIMITED ("Nestifytech Solutions India") headquartered in India and NESTIFYTECH SOLUTIONS LLC ("Nestifytech Solutions US") registered in Chicago, Illinois (collectively referred to as "Nestifytech Solutions," "we," "us," or "our") have created this Privacy Policy in line with our commitment to your privacy across all Nestifytech Solutions websites, applications, platform, services, and marketing initiatives.

This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you interact with our services, websites, or business operations. It applies to all personal information processed by Nestifytech Solutions, regardless of how it is collected or stored.

2. Compliance and Consent

By accessing or using our websites, services, or engaging with us in any capacity, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not access or use our services.

If you wish to stop receiving marketing materials from Nestifytech Solutions, please click the "Unsubscribe" button within any marketing email you receive from us or contact us using the details provided below.

3. Information We Collect

Nestifytech Solutions collects information to provide better services to our users and to understand our website visitors and their interests. We collect information in the following ways:

3.1 Information You Provide Directly

• Contact Information: Name, email address, phone number, company name, job title, country

• Account Information: Registration details for accessing downloads, content, newsletters, and events

• Communication Preferences: Marketing preferences and communication settings

• Application Information: Resume, cover letters, and other materials submitted for employment opportunities

• Business Information: Information related to customer relationships, supplier arrangements, and business transactions

3.2 Information Collected Automatically

• Website Usage Data: IP address, browser type, Internet Service Provider (ISP), referring/exit pages, platform type, date/time stamps, number of clicks, domain names

• Location Information: General geographic location based on IP address and other technologies

• Device Information: Device type, operating system, unique device identifiers

• Cookies and Tracking Technologies: As described in our Cookie Policy section below

3.3 Information from Third Parties

We may receive information about you from:

• Analytics providers

• Advertising networks

• Search information providers

• Social media platforms

• Publicly available sources

• Business partners and suppliers

• Marketing platforms and databases

3.4 Special Categories of Personal Information

We do not intentionally collect special categories of personal information (including details about race, ethnicity, religious beliefs, sexual orientation, political opinions, trade union membership, health data, genetic, or biometric data) unless required by law or necessary for specific business purposes such as:

• Employment-related health assessments (where legally permitted)

• Diversity and inclusion monitoring (with appropriate consent)

• Health and safety requirements

4. How We Use Your Information

We use your personal information for the following purposes:

4.1 Business Operations

• Providing and improving our services

• Managing customer, supplier, and partner relationships

• Processing transactions and payments

• Communicating about our services and business matters

• Conducting market research and analytics

4.2 Marketing and Communications

• Sending newsletters and marketing communications

• Personalizing content and advertisements

• Analyzing marketing effectiveness

• Managing event invitations and registrations

4.3 Employment and HR Purposes

• Processing job applications and recruitment

• Conducting background checks and vetting (where legally permitted)

• Managing employee relationships and benefits

• Training and development programs

• Performance management and evaluations

4.4 Legal and Compliance

• Complying with legal obligations and regulations

• Protecting our legal rights and interests

• Preventing fraud and ensuring security

• Conducting investigations when necessary

4.5 Website and System Management

• Maintaining and improving website functionality

• Providing technical support

• Ensuring system security and preventing unauthorized access

• Analyzing website usage and performance

5. Legal Basis for Processing

Our legal basis for collecting and using personal information depends on the specific context and jurisdiction:

5.1 For EU/EEA Residents

• Contract Performance: When processing is necessary to perform a contract with you

• Legitimate Interests: When processing is in our legitimate business interests and not overridden by your rights

• Legal Compliance: When required by law

• Consent: Where you have provided explicit consent

• Vital Interests: To protect your or another person's vital interests

5.2 For Other Jurisdictions

We process personal information in accordance with applicable local privacy laws and regulations, including but not limited to Indian data protection laws and US state privacy regulations.

6. Information Sharing and Disclosure

We do not sell your personal information to third parties. We may share your information with:

6.1 Nestifytech Solutions Entities

Information may be shared between Nestifytech Solutions Private Limited (India) and Nestifytech Solutions LLC (US) for business operations, service delivery, and administrative purposes.

6.2 Service Providers and Partners

• IT service providers and system administrators

• Marketing and advertising partners

• Payment processors and financial institutions

• Professional advisors (lawyers, accountants, consultants)

• Recruitment agencies and background check providers

6.3 Legal Requirements

• Law enforcement agencies and regulatory bodies when required by law

• Courts and tribunals in legal proceedings

• Government agencies for compliance purposes

• Third parties to protect our rights, property, or safety

6.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, personal information may be transferred as part of the transaction.

7. International Data Transfers

Given our operations in both India and the United States, your personal information may be processed in countries other than your country of residence. These countries may have different data protection laws.

7.1 Safeguards

We implement appropriate safeguards to protect your personal information, including:

• Standard Contractual Clauses approved by relevant authorities

• Adequacy decisions by competent authorities

• Other legally recognized transfer mechanisms

• Organizational and technical security measures

7.2 Cross-Border Processing

By using our services, you consent to the processing of your personal information in India, the United States, and other countries where we or our service providers operate.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest

• Access controls and authentication systems

• Regular security assessments and monitoring

• Employee training on data protection

• Incident response procedures

• Secure data storage and backup systems

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

9. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

9.1 Retention Periods

• Customer Data: Retained for the duration of the business relationship plus applicable legal requirements

• Marketing Data: Until you unsubscribe or object to processing

• Employee Data: As required by employment laws and regulations

• Website Data: As necessary for operational purposes and legal compliance

9.2 Deletion

When personal information is no longer needed, we securely delete or anonymize it in accordance with our data retention policies and applicable laws.

10. Your Rights and Choices

Depending on your location and applicable laws, you may have the following rights:

10.1 Access and Portability

• Request access to your personal information

• Receive a copy of your data in a structured, commonly used format

10.2 Correction and Updates

• Request correction of inaccurate or incomplete information

• Update your preferences and contact details

10.3 Deletion and Erasure

• Request deletion of your personal information (subject to legal limitations)

• Exercise "right to be forgotten" where applicable

10.4 Processing Restrictions

• Object to certain types of processing

• Request restriction of processing in specific circumstances

• Withdraw consent where processing is based on consent

10.5 Marketing Opt-Out

• Unsubscribe from marketing communications

• Opt out of targeted advertising

• Modify communication preferences

10.6 Complaints

You have the right to lodge a complaint with relevant data protection authorities if you believe we have not handled your personal information appropriately.

11. Cookies and Tracking Technologies

Our websites use cookies and similar tracking technologies to enhance user experience and analyze website performance.

11.1 Types of Cookies

• Essential Cookies: Necessary for website functionality

• Performance Cookies: Help us understand how visitors use our website

• Functional Cookies: Remember your preferences and settings

• Marketing Cookies: Used to deliver relevant advertisements

11.2 Cookie Management

You can control cookies through your browser settings. However, disabling certain cookies may affect website functionality. Most browsers allow you to:

• View and delete cookies

• Block cookies from specific websites

• Block third-party cookies

• Clear all cookies when closing the browser

12. Third-Party Links and Services

Our websites may contain links to third-party websites or services. This Privacy Policy does not apply to these external sites. We recommend reviewing the privacy policies of any third-party websites you visit.

12.1 Third-Party Integrations

We may integrate with third-party services such as:

• Social media platforms

• Analytics providers

• Customer relationship management systems

• Recruitment platforms (e.g., Workable)

Each integration is subject to the respective third party's privacy policy and terms of service.

13. Children's Privacy

Our services are not directed to individuals under the age of 18 (or the minimum age in your jurisdiction). We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without appropriate consent, we will take steps to delete such information promptly.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. We will notify you of material changes by:

• Posting the updated policy on our website

• Sending email notifications to registered users

• Displaying prominent notices on our platforms

Your continued use of our services after any modifications constitutes acceptance of the updated Privacy Policy.

15. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Nestifytech Solutions Private Limited (India Headquarters)

Address: Kh No. 490/106, Hno. 21, 1st Floor, Patparganj, East Delhi, India - 110091
Email: privacy@nestifytech.com

Nestifytech Solutions LLC (Chicago Office)

Address: 4753 N Broadway, Chicago, IL 60640, United States
Email: privacy@nestifytech.com

Data Protection Officer

For specific data protection inquiries, you may contact our Data Protection Officer at: dpo@nestifytech.com

16. Jurisdiction-Specific Provisions

16.1 For Indian Residents

This Privacy Policy complies with applicable Indian data protection laws, including the Information Technology Act, 2000, and rules thereunder. Indian residents have rights under applicable laws regarding their personal information.

16.2 For US Residents

Residents of certain US states may have additional rights under state privacy laws such as the California Consumer Privacy Act (CCPA) or Virginia Consumer Data Protection Act (VCDPA). Please contact us for information about exercising these rights.

16.3 For EU/EEA Residents

This Privacy Policy complies with the General Data Protection Regulation (GDPR). EU/EEA residents have specific rights as outlined in Section 10 above and may contact relevant supervisory authorities with complaints.